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Legal - Solicitors

Completion Date

This is the date that ownership of the property passes from the seller to the buyer.

The seller and buyer should discuss dates between themselves and then notify their respective solicitors who will try to fit in with the suggested date. If there are unforeseen delays, for example, if the buyer does not receive a search or mortgage offer in time, or the "cash buyer" turns out to have a related sale then the completion date may have to be revised. For this reason, you should not make any firm commitments such as giving notice on a job, arranging removals or making holiday bookings without first contacting us so that we can advise you of the situation.

Only when contracts are exchanged and a completion date is fixed can you be virtually guaranteed that the completion date will be met. It is not essential for you to be present on the completion date but if you are going to be away, then you should let us know so that we can arrange for one of your relatives (or ourselves) to act for you through a Power of Attorney.



This is the agreement between the buyer and the seller. It sets out the main terms of what has been agreed such as the property to be bought and sold, the price and the names of the parties. It also deals with the process if something goes wrong. Rather than making the buyer and the seller meet to sign the same contract, the seller's solicitor draws up two copies of the same contract, and each party signs their own copy. When both parties are ready to legally commit, the two contracts are exchanged.



This causes a lot of confusion. When most people talk about the deposit they mean the part of the purchase price that the buyer is putting down him/herself (i.e. usually the difference between the amount of the mortgage and the purchase price). When Solicitors talk about the deposit they are talking about the money that is handed over to the seller's Solicitors upon exchange of contracts. This might be the same amount, but it might not.

On exchange of contracts the seller can insist on receiving from the buyer a 10% deposit of the purchase price. However as many people are not contributing as much as 10% to the purchase, reduced deposits are often agreed. You should be aware, however, that if you are a buyer and you pay a reduced deposit then fail to complete the purchase through no fault of the seller, you would, under the terms of the contract, be required to make the deposit up to the full 10%. You may also have to pay compensation to the seller if the seller loses out through your failure to complete.


Exchange Contracts

This is a very important moment. From the minute contracts are exchanged, the matter becomes binding. From that moment on, the seller must sell; the buyer must buy at the price stated in the contract. Until contracts are exchanged NOTHING is binding - either party can walk away from the transaction with no penalty. At exchange of contracts you must commence your buildings insurance and any life cover you are taking out as the risk passes to you at this stage rather than the day you move.


Fixtures, Fittings and Contents Form

This is a list of the items at the property which are either included or excluded from the agreed price. This form is completed at an early stage by the seller and sent to the buyer, so that both parties understand what is included in the selling price. If you are the seller we suggest you keep a copy of this form so that you know what you have agreed on it. If you are the buyer we send you a copy of the form as soon as it is received by ourselves from the sellers solicitors so that any difficulties can be resolved at an early stage.



Ownership of both the property and the land it stands on.


Land Registry

The Land Registry is a Central body that retains records of who owns the land, and under what conditions.

This was set up in 1925, to simplify the conveyancing process. Not all land in England and Wales is registered today. This is partly due to the fact that land can only be registered following certain "triggering events". The Land Registry has their own website which provides useful information. See their website at the following web address http://www.landregistry.gov.uk for further details.



A lease indicates that the property is owned for a fixed period of years as opposed to freehold land which is owned for all time. When the lease expires ownership of the land reverts back to the freeholder.


Legal Fee

This is a fixed cost that covers the cost of the time we spend on your conveyancing. However, if the matter becomes more complicated than anticipated then we reserve the right to vary our quote. (We have in mind dealing with multiple titles and matters not in contemplation when the original quote was given such as Deeds of Postponement etc).

If the sale or purchase does not complete then we will not charge you more than £100 + VAT for each abortive matter depending on the amount of work that we have undertaken together with any disbursements we have incurred (searches, post, copying etc).


Local Authority Search

This is a list of questions about the property, which are sent to the local authority. It covers such items as whether the road serving the property should be maintained by the council, whether there have been any planning applications on the property, and a number of other things.

The search is against the property only and does not cover the surrounding area. A word of warning - the search will not show any Planning Permissions or matters affecting land or buildings outside the boundaries of the property. For example, it will not tell you any details of any other proposed developments in the area or matters that may alter the character of the local area. It is important that you let us know at the start of the transaction if you require information on any particular point or if you wish us to ask any particular questions of the local authority. We would not normally advise a buyer to exchange contracts without a satisfactory local authority search.



This is a loan to help you buy the house. The mortgage is 'attached' to your title deeds, and means that you cannot sell the property without paying it off at the same time.

Contracts should not be exchanged until an acceptable written mortgage offer has been received. It is not enough that you have had verbal confirmation from your bank or building society that they will grant you a mortgage.

In some cases a mortgage may be supported by an endowment, pension or mortgage protection policy and in these circumstances you must ensure that arrangements have been made for new policies to be brought into effect immediately contracts are exchanged.

If you are selling, you may find that you will be charged a financial penalty if you pay the mortgage off early. This is a consideration to be taken into account when agreeing a completion date, and often applies when your existing mortgage was set up on a fixed rate, or you obtained a 'cashback' figure. You must check with your lender to see whether you are affected by any of these matters yourself as we do not know what arrangements you will have made with the lender when you took out your mortgage.


Mortgage Deed

The Mortgage Deed is the legal charge of the property to the mortgage lender until such time as the loan is repaid.


Mortgage Fees

These fees are normally charged for acting on behalf of your bank or building society.

We do not charge an additional fee for acting on behalf of your bank or building society.


Property Information Form

This is a questionnaire about the property completed by the sellers. It covers such items as guarantees, neighbour disputes and boundaries.

If you are buying then time can be saved if you tell us at an early stage if there are any particular points about the property that concern you – e.g. Have there been any additions or alterations to the property? We can then ask the seller's solicitors the relevant questions.

If you are selling and the buyer's solicitor asks a question to which you do not wish to give an answer to, for whatever reason, it is essential that you discuss it with us. Failure to disclose information could give the buyer grounds for taking action against you.



The final payment of a mortgage loan.


Redemption Fee

A Redemption Fee is a Penalty sometimes incurred if paying off a mortgage early.

We do not charge an additional fee to redeem (pay off) your existing mortgage.


SMS Updates

SMS Stands for Short Messaging Service. We are now able to offer this as part of our conveyancing service. If you wish to use this service we will send a text message to your mobile phone to confirm certain key stages of the conveyancing process.


Stamp Duty

This is a tax charged by the government, and only affects you if you are buying property for more than £60,000 and is paid by the buyer.

If you buy for exactly £60,000 you pay nothing in stamp duty; if you pay from £60,001 to £250,000 stamp duty is charged at 1% on the whole of the purchase price. From £250,001 to £500,000 it is charged at 3%, and above £500,000 it is charged at 4%.

Please note that some property may be exempt stamp duty if it is within a "disadvantaged area".



This is a report carried out by a surveyor on the physical state of the property you are buying.

If you are buying a property you should be aware that the property is "sold as seen". It is for you, as the buyer, to discover any physical defects by means of inspections and surveys.

Most houses are bought with the assistance of a mortgage and the bank or building society, will require a mortgage valuation. However, this is not a survey - it merely ensures that they property is of sufficient value to protect the lender's interest. Our advice is that you should at least have an RICS Homebuyer's Report prepared by a qualified surveyor. This will cost more than a mortgage valuation but it is advisable. It is possible to go one step further and have a full structural survey (initially you should not chose this option unless the surveyor who carries out the Homebuyer's Report thinks any matter should be investigated further). If you would like us to advise you on the choice of a surveyor please contact us.


Title Deeds

These documents firstly act as evidence that the person selling the property actually owns it, and secondly set out any rights or obligations that affect the property.

If you are selling, then valuable time can be saved if your title deeds can be obtained by us at an early stage. If you have a mortgage then your bank or building society will be holding your title deeds. We will need to know your mortgage account number and the name and address of the lender. Some lenders charge a fee to send out your deeds but this will normally be added to your mortgage account.


Transfer Deed

This is the document that passes the ownership of the property from the seller to the buyer.

It is dated with the completion date, and will be sent to the Land Registry after completion. The Land Registry need this deed to change their records, and show the buyer as the new owner of the property.


Web Tracker

By using your personal Web Tracker you can follow the progress of your conveyancing over the web, 24 hours a day, 7 days a week. The data is updated regularly, as soon as a new stage is reached in your case. Web Tracker also gives you access to useful downloads to assist with your move.





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